Payroll and HR on one system, run by people who answer the phone
We are an authorised Employment Hero partner, and we run payroll for more than 150 UK businesses on it. Whether you are already on Employment Hero, on something else, or still running payroll yourself, there is a way in.
Three ways in
Every payroll we run sits on Employment Hero. Where you start decides how you get there, and one of these three will be you.
Already on Employment Hero
Employment Hero transfers your existing account across to our white label. Your data stays where it is, your employees keep the same login, the same portal and the same payslip history, and the only thing that changes is who runs it.
On something else
We move you across and onto Employment Hero at the same time, so you change provider and get a better system in one go. A few days for a smaller payroll, around six weeks above 100 people, with a full parallel run before you go live.
Running it yourself
Cover for when the person who runs your payroll is off sick, on leave or has been outgrown. We step in for a period or for good, without you having to commit to outsourcing everything on day one.
Authorised Employment Hero partner
Already on Employment Hero? Change your provider, not your payroll.
The thing that stops most businesses changing payroll provider is not the provider. It is the move: the data, the first pay run, and the fear of getting it wrong in front of everyone who works for you. If you are already on Employment Hero, none of that applies. Employment Hero transfers your existing account across to our white label, and your payroll carries on in the same place it always has.
- No data migration, no re-keying and nothing to reconcile
- Your employees keep the same login, the same portal and their payslip history
- No parallel run, because there is nothing to run in parallel with
- Works whether your payroll is run in house, by your accountant or by another bureau
The transfer is made by Employment Hero at our request. We handle the paperwork and tell you exactly what, if anything, you need to do.
What you get
One team running your payroll every period, and the same people on the phone when something needs sorting out.
Every pay period
- Payroll processed, checked and signed off with you
- Payslips in a secure portal your staff can reach any time
- HMRC RTI submissions made on time
- Pension uploads and auto enrolment handled
- Reports in the form your finance team actually needs
And around it
- A named payroller who knows your payroll, and someone who covers them
- Year end, P60s and P11Ds
- Starters, leavers, statutory pay and the awkward cases
- HMRC and pension queries dealt with rather than forwarded to you
- A 12 month term, then 60 days’ notice
You can see what is happening
The usual complaint about a payroll bureau is not the payroll itself. It is not knowing where it has got to. You send the changes over, then you wait, and nobody tells you anything until the payslips appear. Every client gets a portal instead, so the answer is on a screen rather than at the end of an email.
Send your data securely
Starters, leavers, hours and changes go into the portal rather than into an email attachment carrying everyone’s pay. Your payroll team picks them up from there.
Message your payroller
Questions and answers sit in one thread against your payroll, so nothing is lost in an inbox and whoever is covering can see what was said.
The schedule, always visible
Every cut off and every pay date for the year, on screen. You can see what is due from you and when, without asking.
Progress through the month
Where this month’s payroll has actually got to: data received, processed, checked, approved, submitted. No chasing to find out.
The portal runs on Changepen, the payroll management platform we use to run the bureau.
Benefits of partnering with us
The things that actually make a difference once you are a client, rather than the things every bureau puts on its website.
One platform, one team
Every payroll we run sits on Employment Hero. That makes cover, training and checking far easier than juggling six different systems, and it means your payroll is never hostage to the one person who knows your software.
A named payroller
The same person every period, who knows the awkward bits of your payroll, and someone who covers them when they are away. Not a ticket queue and not a different name each month.
Prices you can see
Rates, the monthly minimum and the set up fee bands are all published. You can work out roughly what you would pay before you speak to anyone, and there is nothing waiting to appear on the first invoice.
The platform is included
The Employment Hero payroll cost sits inside our per payslip fee. There is no separate software bill, and your staff get an app for payslips, leave and their own details as part of it.
Switching handled properly
We deal with your outgoing provider and get your data out of them. We reconcile before go live rather than after, so nothing moves until the numbers match, and you can switch at any point in the tax year.
A 12 month term, then 60 days’ notice
We would rather keep you because the service is worth keeping. If it stops being worth it, you are free to go, and we will help you leave properly.
What it costs
Every price is published. You can work out roughly what your payroll would cost before you speak to anyone, and there is no email required to do it.
What would your payroll cost?
Two questions and an indicative monthly figure, straight from the rates above. No email required.
£110 a month
Indicative only, based on our starting rates. Your quote confirms the figure. A £30 monthly minimum applies to every payroll.
- From £5.50 a payslip for a monthly payroll, and £4.00 a payslip weekly
- A £30 a month minimum applies to every payroll
- A one off set up fee, banded by headcount and published in full
- Above 100 people, published monthly rates stepping down to £4.25 a payslip by 500
- The Employment Hero payroll platform is included, not charged on top
All prices exclude VAT.
How many people do you pay?
We price and run the two differently, so the detail you need is different too. Pick the one that fits and we will show you the right prices, timescales and proof.
Up to 100 employees
Priced per payslip with a £30 monthly minimum, published in full. Most payrolls this size move across in a few days. Weekly or monthly.
100 employees or more
Published prices up to 500 people, a named payroll manager and a named deputy, and a parallel run before go live. Around six weeks to move.
Does it work?
Akon Security run a weekly payroll for more than a hundred people across multiple sites and events. They moved to us after regular errors and compliance worries with their previous provider.
4 to 6 hrs
Admin time saved per week
100%
On time weekly pay runs
150+
UK payrolls we run
Having recently switched to LitE's payroll service, I can safely say this is a move I should have made months ago. The switch was so straightforward, I was well informed throughout, and everything was set up in advance of our go live date.
Quaytech Systems
Frequently asked questions
Do we have to move onto Employment Hero?
Yes. Every payroll we run sits on it, which is what lets us cover each other and keep quality consistent. If you are already on Employment Hero it is a transfer and nothing changes for you or your staff. If you are not, you move onto it as part of switching, and the platform cost sits inside our per payslip fee.
What does it cost?
From £5.50 a payslip for a monthly payroll and £4.00 a payslip weekly, with a £30 a month minimum on every payroll. Monthly payrolls above 100 people move onto our published larger payroll rates, which step down to £4.25 a payslip by 500 people. Weekly payrolls above 100 are priced individually. There is a one off set up fee on top, banded by headcount.
What is the set up fee?
£100 for up to 50 people, £200 for 51 to 75, and £300 for 76 to 100. Above 100 employees it is quoted alongside your monthly fee. It covers building your payroll, importing your data and reconciling it against your previous output.
Are we tied into a contract?
There is a 12 month term to start with, because building and settling a payroll properly takes most of a year. After that it rolls, and you can give 60 days’ notice at any time. There is no multi year tie in and no exit fee, and if you do decide to go we will help you go properly rather than make it difficult.
How long does it take to switch?
If you are already on Employment Hero, a transfer rather than a move. Otherwise a few days for a smaller payroll, and around six weeks above 100 people because we run a full parallel cycle first. You can switch at any point in the tax year, since we carry year to date figures across.
Do you deal with our current provider?
Yes, including chasing them for your data. You give notice, and we tell you exactly when to do it and what to say.
Who actually runs our payroll?
A named payroller who knows your payroll, and someone who covers them when they are away. On larger payrolls that is a named payroll manager and a named deputy.
Do you handle pensions and year end?
Yes. Pension administration and auto enrolment, HMRC RTI submissions every period, and year end including P60s and P11Ds.
Payroll is where most people start
Employment Hero is an HR system as well as a payroll one. Leave, onboarding, documents, contracts, performance and employment law advice can sit in the same place as pay, rather than in a folder and three spreadsheets. We supply it, we configure it, and we are the people you ring about it.
Twenty minutes on the phone is usually enough
Tell us how many people you pay, how often, and what is going wrong at the moment. We will tell you whether we can improve on what you have, and what it would cost. If we cannot, we will say so.